2025’s Best Free E-Invoicing Software for German Freelancers and Businesses

Imagine this: You’ve just wrapped up a big project, but instead of celebrating, you’re stuck managing stacks of paper invoices, chasing down late payments, and double-checking tax calculations. Sound familiar?

Now, picture this: With just a few clicks, your invoices are automatically created, sent to clients, tracked for payments, and stored securely — all while staying compliant with legal regulations. That’s the power of e-invoicing.

What is E-Invoicing?

E-invoicing, or electronic invoicing, is the modern solution to age-old billing headaches. It replaces manual, paper-based processes with a streamlined, digital alternative that saves time, reduces errors, and ensures compliance.

Whether you’re a freelancer, a small business owner, or part of a larger enterprise, e-invoicing offers:

• Speed: Invoices are delivered instantly, reducing payment delays.
• Accuracy: Automation eliminates common mistakes.
• Sustainability: No more paper waste.

What is E-Invoicing Software?

E-invoicing software is your digital assistant for billing and payment processes. It automates everything from generating invoices to following up on unpaid accounts. With the right tool, you can:

• Create professional, branded invoices effortlessly.
• Automate payment reminders to avoid awkward client conversations.
• Ensure every invoice complies with local regulations like XRechnung and ZUGFeRD in Germany.

Must-Have Features of E-Invoicing Software

To choose the right e-invoicing solution, look for:

• Ease of Use: A simple interface that works for everyone.
• Compliance: Compatibility with German and EU invoicing regulations.
• Features: Automation, customization, and security.
• Free Plans: Generous options with no hidden fees.
• Integration: Compatibility with ERP systems like SAP and Odoo.

Now, let’s explore the top solutions for 2025, starting with tools designed for businesses in Germany.

Top Free E-Invoicing Software for German Businesses

1. Rechnungportal — Designed for Freelancers and Beyond

Rechnungportal is more than just an invoicing tool — it’s a solution built specifically for German businesses. Here’s what sets it apart:

• Free Plan That Delivers: With 20 free invoices every month, Rechnungportal offers one of the most generous plans on the market — enough to cover the needs of most freelancers.
• Regulatory Compliance: Full support for XRechnung, ZUGFeRD, and Peppol ensures every invoice meets German and EU legal standards.
• Advanced Features: Rechnungportal includes OCR capabilities, email parsers, and Peppol connectivity, streamlining invoicing workflows and saving hours of manual work.
• Security You Can Trust: With integrated malware and virus scanning, your business data stays protected.
• ERP Integration: Seamlessly connects with systems like SAP, Microsoft Dynamics, and Odoo, making it a perfect fit for businesses of all sizes.

Rechnungportal goes beyond basic invoicing, combining advanced functionality with a simple and intuitive interface.

2. EasyBill

EasyBill’s free plan provides:

• Limits users to 3 contacts.

• Compliance with XRechnung/ZUGFeRD standards.

· Paid plans needed for ongoing compliance and integrations.

3. SevDesk

SevDesk’s free plan includes:

· 14-day free trial with full access to all features.

· Compliance with formats like XRechnung and ZUGFeRD.

· 1 customizable invoice layout included.

4. Lexoffice

Lexoffice offers:

• Free trial for invoice generation and basic accounting features, requires a subscription after the trial period.
• Automated tax compliance tools.
• Easy-to-use platform.

5. Zervant

Zervant’s free plan offers:

• First 5 invoices free of charge.
• 14-day free trial for premium plans, usable once per account.
• Tailored for freelancers and small businesses.

Why Choose Rechnungportal?

While competitors offer excellent features, Rechnungportal’s free plan delivers unmatched value:

• A Freelancer’s Dream: The 20 free invoices per month cover the needs of most independent professionals, without restrictions on contacts or document types.
• Advanced Features: OCR capabilities, Peppol integration, and email parsing bring enterprise-level functionality to every user.
• Compliance Without Compromise: Full adherence to German and EU invoicing standards eliminates the risk of costly errors.
• Security at Its Core: Built-in malware protection ensures your business stays safe.

Unlike other platforms, Rechnungportal combines a generous free plan with advanced tools, ensuring it grows with your business.

Conclusion

When choosing the best free e-invoicing software, flexibility, compliance, and functionality are key. While tools like EasyBill, SevDesk, and SumUp offer decent free options, Rechnungportal emerges as the top choice for German businesses, particularly freelancers and small enterprises.

With 20 free invoices per month, cutting-edge features, and a focus on compliance, Rechnungportal is the perfect partner for managing your invoicing effortlessly.

Start invoicing smarter today — visit Rechnungportal.de to learn more!